Last revised: 23 July 2024
This privacy statement explains what information we gather about you, what we use that information for, and to whom we give that information. It also sets out your rights about your information and who you can contact for more information or queries.
This privacy statement applies to Gardics Limited, along with other entities owned or controlled by them. These entities are collectively referred to as 'Guardics', 'we', 'us' or 'our'. Our commitment to protecting your privacy and handling your information in an open and transparent manner is unwavering.
This privacy statement sets out how we will collect, handle, store and protect information about you when you use "our Website", downloadable applications accessed from mobile devices concerning which this Privacy Statement is posted or linked ("Mobile Apps") or any other mode of interacting with you relating to Guardics communications, such as online or offline newsletters and magazines, that reference this Privacy Statement ("Communication"). When we refer to "our Website" or "this Website" in this policy, we mean the specific webpages of guardics.com designated as Guardics Limited in the upper right-hand corner.
Guardics.com is comprised of various global, country, regional and practice-specific websites, each of which is provided by Guardics Limited or one of its independent member firms or their related entities (collectively, the "Guardics Network").
This privacy statement also contains information about when we share your data with other members of the Guardics Network and other third parties (for example, our service providers).In this privacy statement, your information is sometimes called "personal data" or "personal information". We may also sometimes collectively refer to handling, collecting, protecting and storing your personal information as "processing" such personal information.
Please note that other entities within the Guardics Network provide the other country and regional websites contained within guardics.com and are not provided by us. Such websites and other websites that may be linked to this Website are not governed by this privacy statement. We encourage visitors to review the privacy statements on each of these other websites before disclosing any personal information.
We may collect personal information when you interact with our Website or Mobile Apps, such as if you choose to register or create a user profile on our Website or a Mobile App (e.g., to gain access to specific content, attend a hosted event, respond to a survey or request communications about specific areas of interest), or otherwise provide it to us. Depending on the particular Communication you are receiving or the Web page of our Website or Mobile App you are using; such information may consist of your name, current job title, company address, email address, telephone and fax numbers, correspondence with you, which newsletters you subscribe to, and other information you provide to us.
When using a Mobile App, we are transparent about the information we collect. In addition to contact information, we may also collect information relating to your device, including your device model, operating system, browser type, unique device identifier, IP address, mobile phone number, mobile network carrier, location, and the way you are using the Mobile App. The information collected will depend on the functionality of the specific Mobile App you are using, and we make sure to specify any additional information collected in the Mobile App. When you register for our Website or a Mobile App using a third-party social network account, we ensure the security of your data. For example, our Website or a Mobile App may allow you to log in using your social network account credentials.
We may collect the user name associated with that social media account and any information or content you have permitted the social media network to share with us, such as your profile picture, email address, and birthday. We respect your privacy settings with the social network site, and when you access our Website through your social network account, you can trust that we will collect and use your information in accordance with this Privacy Statement. Additionally, we may collect or obtain such data when you use our Website, Mobile Apps, and Communication because you give it to us (for example, in a form on our Website), because other people give that data to us (for example, your employer or adviser or third-party service providers that we use to help operate our business), or because it is publicly available.
We may also collect or obtain personal data from you because we observe or infer that data about you from how you interact with us or others. For example, to improve your experience when you use this Website and ensure that it is functioning effectively, this Website collects standard internet log information, including your IP address, browser type and language, access times, and referring website addresses, and we (or our service providers) may also use cookies (small text files stored in a user's browser) and Web beacons which may collect personal data. Additional information on how we use cookies and other tracking technologies and how you can control these can be found in our Cookie Notice:
As a visitor, you do not have to submit any personal information to use this Website. This Website only collects personal information that visitors expressly and voluntarily provide. Such personal information may consist of but is not limited to, your name, current job title, company address, email address, and telephone and fax numbers. We may store and maintain any content that you provide, including but not limited to postings on any blogs, forums, wikis and other social media applications and services that we may provide. T
he types of personal data that we collect may vary depending on how you use our Website, Mobile Apps and Communication. In some rare circumstances, we might also gather special categories of personal data about you because you volunteer that data to us, or we are required to collect that data due to legal requirements imposed on us. We understand the importance of protecting children's privacy.
Our Website, Mobile Apps, communication, and services are not designed for or intentionally targeted at children. It is not our policy to intentionally collect or store information about children.
Use of personal information collected via our Website, Mobile Apps and Communication
We may use your personal data collected via our Website, Mobile Apps and Communication:
• To manage and improve our Website, Mobile Apps and Communication
• To tailor the content of our Website, Mobile Apps and Communication to provide you with a more personalized experience and draw your attention to information about our products and services that may be of interest to you
• To manage and respond to any request you submit through our Website, Mobile Apps or Communication
• To allow you to gain access to specific content, attend a hosted event, respond to a survey, or request communications about specific areas of interest
• For marketing purposes, or to send you promotional materials or communications regarding services provided by entities within the Guardics Network that we feel may be of interest to you
• To seek feedback on services provided by entities within the Guardics Network or for market or other research purposes
• Or as part of a corporate transaction such as a sale, divestiture, reorganization, merger or acquisition.
Your data may also be used to protect our rights or property and that of our users and, where appropriate, to comply with legal or regulatory processes.
We use your personal data for the above purposes because of our legitimate interests in effectively delivering our Website, Mobile Apps and Communication to visitors or because you have given us your explicit consent to process that data.
We do not usually seek sensitive information (e.g., data relating to race or ethnic origin, religious beliefs, criminal record, physical or mental health, or sexual orientation) from visitors.
We will, where necessary, obtain your explicit consent to collect and use such information. We will only provide you with certain marketing materials where we have received your explicit consent to provide you with such marketing materials.
In connection with one or more of the purposes outlined in the "How we use information about you?" section above, we may disclose details about you to other members of the Guardics Network; third parties, whether located within or outside our jurisdiction that provide services to us and the Guardics Network; competent authorities (including courts and authorities regulating us or another member of the Guardics Network); our agents or subcontractors (whether located within or outside our jurisdiction) to provide administrative, telecommunications, computer, infrastructure or other support services to us in connection with the operation of our business (as the case may be) and other third parties that reasonably require access to personal data relating to you for one or more of the purposes outlined in the "How we use information about you?" section above.
Our website or mobile app hosts various blogs, forums, wikis, and other social media applications or services that allow you to share content with other users (collectively, "Social media applications"). Importantly, any personal information you contribute to these Social Media Applications can be read, collected and used by other application users. We have little or no control over these other users; therefore, we cannot guarantee that any information you contribute to any Social Media Applications will be handled per this privacy statement.
Where the recipient is not a member of the Guardics Network, the adequate safeguard might be a data transfer agreement with the recipient based on standard contractual clauses (if applicable) for transfers of personal data to third countries. Further details of the transfers described above and the adequate safeguards used by Guardics regarding such transfers (including copies of relevant agreements) are also available from us by contacting
We may also need to disclose your personal data if required by law, a regulator or during legal proceedings. We may share non-personal, de-identified and aggregated information with third parties for several purposes, including data analytics, research, submissions, thought leadership and promotional purposes. By providing personal information through this Website, Mobile Apps, or Communication, you consent to the disclosures described above.
We use various physical, electronic and managerial measures to keep your data secure, accurate and up-to-date. These measures include:
• Education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data
• Administrative and technical controls to restrict access to personal data on a 'need to know' basis
• Technological security measures, including firewalls, encryption and anti-virus software
• Physical security measures, such as staff security passes to access our premises.
Although we use appropriate security measures once we receive your personal data, data transmission over the Internet (including by email) is never completely secure. We endeavour to protect personal data but cannot guarantee the security of data transmitted to or by us.
We will hold your personal data on our systems for the longest of the following periods: (i) as long as necessary for the relevant activity or (ii) any retention period required by law.
You may have various rights about your data. In particular, you may have a right to:
• Obtain confirmation that we are processing your data and request a copy of the personal data we hold about you
• You can ask that we update the personal data we hold about you or correct any personal data that you think is incorrect or incomplete.
• You can ask that we delete personal data that we hold about you or restrict the way in which we use such personal data.
• Object to our processing of your data.
To exercise any of your rights, or if you have any other questions about our use of your data.
You may also use these contact details to make a complaint to us about your privacy. In all cases, we will treat your requests by applicable legal requirements.
You may have various rights about your data. In particular, you may have a right to:
• Obtain confirmation that we are processing your data and request a copy of the personal data we hold about you
• You can ask that we update the personal data we hold about you or correct any personal data that you think is incorrect or incomplete.
• You can ask that we delete personal data that we hold about you or restrict the way in which we use such personal data.
• Object to our processing of your data.
To exercise any of your rights, or if you have any other questions about our use of your data.
You may also use these contact details to make a complaint to us about your privacy. In all cases, we will treat your requests by applicable legal requirements.
We may modify or amend this privacy statement from time to time. We will amend the revision date at the top of this page to let you know when we change this privacy statement. The new modified or amended privacy statement will apply from that revision date. Therefore, we encourage you to periodically review this statement to be informed about how we are protecting your information.
